Document Type

Presentation

Publication Date

5-29-2014

Abstract

Poster presented at the SUNY CIT 2014 annual conference offering a look at how faculty advisers can electronically record, retrieve, and share information discussed during advising sessions, whether in-person or virtual. The College at Brockport has enhanced its Web Banner Advisees’ List to (1) display imaged documents from each student's paperless record and (2) provide the ability to add pertinent information as a result of advising sessions, email, or other forms of communication.

Comments

The Paperless Advising Process is a logical progression resulting from The College at Brockport’s 2012 transition to a paperless student record. In the paperless advising process faculty use the Self-Service Web-based Banner system to access a list of their advisees. This list includes links to imaged documents in the student’s academic record. The web-based Banner Advisee List also provides a note keeping feature so that advisors can record pertinent information discussed during an advising session or even through email and other forms of communication. This information can prove invaluable for confirming prior discussions or addressing issues that sometimes arise from a student (or parent). An accurate advising record is essential to ensuring that every student successfully completes the curriculum.

Brockport’s advisors refer to the Paperless Advising process as “automagic” because it provides immediate review of academic and advisement documents previously difficult to access. The process has improved communication between faculty, students and administration. As a result, advisors are more informed and better equipped to advise students in order to ensure positive time-to-degree results and retention rates. Other benefits include increased efficiency in document handling and the ability to provide advisement virtually or from any mobile device.

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